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February 3, 2017  TAGS:  RESOURCES  PLANNING

Wedding Related Contacts and Contracts

Engaged, Now What? | Wedding Planning Checklist | Vermont Bride Magazine | Niceties and Nuptials Boutique

In planning a wedding, there are many professionals to be contacted.  Below is a list of such potential  “Wedding Related Contacts”:

  • Attire
  • Baker
  • Band/DJ
  • Caterer(s)
  • Ceremony Coordinator
  • Florist
  • Hairstylist
  • Hotel Accommodations
  • Jeweler
  • Make-Up Artist
  • Manicurist (Manicure/Pedicure)
  • Music
  • Photographer
  • Reception Coordinator
  • Rehearsal Dinner Coordinator
  • Rental Agency
  • Transportation (Stretch Limo, Classic/Luxury/Own Car, Specialized – Horse & Buggy, etc.)
  • Travel Agency (Honeymoon)
  • Videographer
  • Wedding Coordinator/Planner
  • Wedding Guest List Coordinator/Planner
  • Wedding Dress Boutique
  • Wedding Officiant (Religious or Civil)

The following information should be compiled for each of the above pertinent contacts as well as for any of their assistants and back-up professionals.  

  • Complete Professional Name
  • Business Address
  • Business E-Mail Address
  • Personal E-Mail Address
  • Business Website Address
  • Work Phone Number
  • Home Phone Number
  • Business Cell/Pager Number
  • Personal Cell/Pager Number

Inquire as to the following about each pertinent contact as well as their associate/assistant and arranged professional back-up:

  • How many years have they been in Business?
  • Inquire as to their Professional Experience?
  • Are they licensed with the State/Liquor Board?
  • Are they Accredited in their Field/Profession?
  • Do they have Liability/Facility Insurance? Verify?
  • What services will actually be provided?
  • Do they work alone or have an associate/assistant and if so how many?
  • Will they be your primary contact?
  • Will they personally attend your scheduled events or send an associate/assistant and if so, how?
  • Will they personally perform service (photographer/videographer/ florist, etc.) or will someone else provide actual services and if so, how?
  • If they are personally performing service(s), will they also have an assistant performing as well?
  • How available will they be during/after business hours as well as during weekends if required?
  • Do they have a Professional Back-Up available and if so, who?
  • Do they have another wedding commitment on your wedding day or that weekend?
  • Have they previously worked at your Ceremony and/or Reception Sites?
  • What type of equipment will be used by photographer, videographer, Rental Agency?
  • How many cameras will be used throughout ceremony and reception?
  • Do they have any Restrictions or Denominational issues that you should be aware of?
  • What are their Payment and Cancellation Policies?
  • Request samples of cakes/menu items, attend a performance event of musician(s), request to see photographer’s wedding photo albums/videographer’s wedding video/florist’s wedding photo albums, check-out rental equipment condition, etc.

Personally interview/speak with all associates/assistants and back-up people involved in planning your wedding.  And also obtain all of the above pertinent information for each of them.

Request a list of references in conjunction with considering each professional.   It is extremely important that you thoroughly check out their references.  Remember that you will be depending upon each of them to achieve a well-planned and stress-free wedding.  And be very certain that you like and feel comfortable with the individuals you select to assure for a good working relationship throughout the extended period of planning for your wedding; right up to and including the day of your wedding.

This post is republished courtesy of Niceties & Nuptials Boutique.